DaisyFAQ - Writing Letters

This FAQ or list of "Frequently Asked Questions" is continuously updated, but if you have a specific one, then send us an E-Mail.

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The Main Letter Dialog

Can I Change a Letter to a Fax or an E-Mail?
How Do I Change the Letter Format?
How Do I Change the Letter Layout?
How Do I Change the Letter Letterhead?
How Do I Change the Letter Margins?
How Do I Change the Letter Signature?
How Do I Fit a Letter on One Page?
How Do I Print a Letter?
How Do I Re-Print a Letter?
How Do Revisions Work?
How Does Compression Work?
What is a Letter Signature?

The Main Letter Dialog

Letter Dialog

All single Letters are written from this dialog, which is called from the Write Letters button in the main Edit, Print Use Dialog.

Can I Change a Letter to an E-Mail or a Fax?

See Sending E-Mails or Sending Faxes for more details.

All messages have an interchangeable format. Just set the appropriate option in the Type frame.

How Do I Change the Letter Format?

You can do this from the Letter Format command in the Options menu or using the Format button on the Write Letter dialog shown above. The Letter Format dialog will be shown.

Letter Format

Set the Fonts, the Page Number Format and what type of Compression is to be used.

The four command buttons are used to set the Letterhead, Layout, Signature and Margins.

How Do I Change the Letter Layout?

Set the Layout using the Layout button in the Letter Format dialog.

Letter Layout

Set the various positions and options.

See Example Letterheads for details on how the Layout affects the Letterhead.

How Do I Change the Letter Letterhead?

Set the Letterhead using the Letterhead button in the Letter Format dialog.

Letter Letterhead

Letterheads are built from a series of elements defined in this dialog.

The best way to find out what you can do here, is to experiment!

Use View to check what you have defined and Print to print it.

See Example Letterheads for more details.

How Do I Change the Letter Margins?

Set the Margins using the Margins button in the Letter Format dialog.

Letter Margins

In this example the Margins are in millimetres. You can change these to inches using the Measurement command in the Options menu.

How Do I Change the Letter Signature?

Set the Signature using the Signature button in the Letter Format dialog.

Letter Signature

You can enter as much or as little signature, as you like.

How Do I Fit a Letter on One Page?

Note the Test Pages button at the bottom of the Letter Dialog.

Click this button and AddressWise will display the size of the Letter below the Test Pages button.

There are two ways of reducing the number of pages if required. (Although, it can't be guaranteed they will actually do it, as much as you require!)

1. Reduce the font size for the body of the Letter using the - button in the Font Size frame.

2. Increase the level of Compression.

Note that until you are fully familiar with AddressWise, it is a good idea to Print the Letter.

How Do I Print a Letter?

Click Print and the Letter will be printed.

Click Write and the Letter will be printed and stored in the Previous Messages database.

How Do I Re-Print a Letter?

If the Letter is still displayed, just click Print.

If you want to reprint a previous letter, open the Previous Messages database and select it and then print.

See Reviewing Previous Messages for more details.

How Do Revisions Work?

Every time you send an Letter, the revision number increases.

All are stored in the Previous Messages database and they can be reviewed and printed as necessary.

See Reviewing Previous Messages for more details.

How Does Compression Work?

When you need to fit a Letter into a given number of pages, Compression is a very valuable tool.

There are three levels of compression.

After setting a new level of Compression, use Test Pages to see how many pages will be printed.

What is a Letter Signature?

Some people like to put a simple message at the bottom of their Letters containing such details as their Fax number, company, product details and even a mini-biography!

This is a signature.

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Copyright 1998 by James Miller of Daisy Analysis